With April 24th being the time of year to celebrate Administrative Professional’s Day, bosses around the globe are attempting to figure out the best gift to offer the single person in the office that does more work than they do. An easy gift to give this year is an effective password management tool to minimize the frustration his or her assistant experiences throughout the entire year in managing the dozens, scores or even hundreds of passwords required to gain access into every one of the assistant’s accounts.
Keeping track of all the office passwords can be a tricky event for some, and a nightmare to others. While the corporate world will quickly disavow any employee that writes a password down on a piece of paper, or stores it in a database file, there are various password management solutions that can help managers and employees maintain limitless passwords and passphrases.
Passwords Are Here to Stay
While there always seems to be ongoing advancements in identity management tool technology, it appears as though passwords are here to stay, at least in the foreseeable future. Many of the new tools still require a single level of authentication, or the combination of a username with an associated password. The tools allow the passwords to be stored securely and accessed whenever necessary, automatically.
The Need for Unique Passwords
The original intent of passwords, since nearly the beginning of time, is to provide a way to produce credentials, or proof of identity of the individual wanting to gain access into another environment. In the computer world, there is a necessity for unique passwords, or one that is individualized for each specific account the user wishes to access.
Cyber-attackers have long understood that common practice by individuals creating passwords is the natural desire to develop one username with the same, identical password generated for all accounts. The hacker understands that all he or she needs to do is to decipher a username/password combination for single account, to gain full access to every one of the user’s accounts. The only way to circumvent this problem is to generate a unique password or passphrase for every account the user has.
The available password management tools offer an easy, out-of-the-box solution to manage passwords for every employee in the office. These programs help minimize numerous logins that require unique passwords. Every employee can simply login using a single, confidential master password. The simple solution provides high-level security to every online and on-the-server account that can quickly increase productivity while saving IT costs for the organization.
Increasing Employee Productivity
Having the ability to reduce time-consuming username/password login processes, essential password management tools will automatically log in every user, every time. Every employee only needs to remember a single password, while the password management tool remembers and utilizes every other one, automatically. Other benefits include:
Minimizes Frustration and Distraction – Using an effective password management tool, employees can quickly eliminate ongoing frustration and distraction often caused by username/passwords that are forgotten. Maximizing productivity, without the need to remember an extensive list of passwords will help every employee remain focused on their work performance.
Minimizes Risks – Employees will no longer feel the need to write down their passwords, store them in text files within databases, or share them openly with other employees in the office.
Little to No Training – Essential password management tools require little to no training as they work intuitively, for every employee.
Reduce IT Department Stress
Providing much-needed password management tools for every Administrative Professional this April 24th, on Administrative Professional’s Day, is a quick way to reduce the stress in the IT department. The helpdesk staff will no longer be bombarded by employees needing to reset access into their accounts, due to their failure to remember complex, well-designed passwords. Additionally, tools designed to effectively manage passwords help enforce stricter password guidelines and policies to ensure that every employee is following stringent password-generating protocol.
The IT department and administrators gain increased flexibility by fully customizing the control of generating passwords. The design of most tools built for password management allows the implementation process to be fully utilized and running within minutes. The ability to maximize results, without the need to hire additional consultants or employees to design, plan and implement a password management system, makes the purchase of password managing tools an ideal gift for the administration staff.
By simplifying user logon, and enforcing a stricter guideline in password policies, the IT department and administration can better enforce the control over username/password combinations. Additionally, tools designed for password management often allow the enforcement of an expiration date for every password in the office based on company preference. Changing passwords every month, or quarter, can quickly make the company’s server and interconnectivity to the cloud/RMM platform significantly more secure.