We strongly dislike when vendors hold your data hostage. We think that if it's your data, you should be able to get it.
That's part of the reason we built mass export into the AuthAnvil Password Server. If you want it, all your data is there and available in your choice of XML and CSV flavors.
Although, data accessibility isn't the only reason we want you to have export tools. One of our most commonly recommended emergency preparedness measures involves creating a periodic hard-copy backup of your stored passwords, especially the high level, mission critical ones.
For emergency preparedness, we recommend using the Bulk Export functionality to create a CSV of all shared vaults. Obviously, this file contains passwords in clear text, and thus is highly sensitive and should only be handled by the most senior administrator/executive in the department or organization.
That person should immediately:
- Print it out on a secure printer
- Destroy the digital copy
- Seal it in an envelope
- Secure it in the company safe
Don't forget to include instructions on who has the authority to break the seal on the envelope, and under what conditions.
Practice What You Preach
For example, should something put our CEO Dana out of commission (which we hope would never happen, but emergency plans are never about the pleasant) there is such an envelope for our company. This envelope may only be opened by a member of our Board of Directors, who could delegate the authority within to us as needed to keep the company marching forward.
As a bonus, our emergency package also contains an AuthAnvil hardware token, assigned to a special AAadmin user in AuthAnvil. That way, should that unfortunate emergency arise, we would still have someone with access to the AuthAnvil administrator functions.
Planning for emergencies is never pleasant, but planning for something that may never happen is infinitely better than the alternative.
If this has you thinking, you should learn more about our recommended password best practices. Below is a 42-page eBook, written by our founder/CEO Dana Epp. Inside, Dana covers some of the best ways to take the sting out of passwords, we hope you like it